Occasionally, a transaction in Position Management will have Accounting and Budget consequences.
Human Resources: Position Management
– Submit a Contractual Conversion acknowledgement Form
– Change PAR Form to change the status of the position.
Financial Services: Commitment Accounting (DBE)
– Once this form is completed by Position Management, a notification is sent to Financial Services. It is then sent to the Campus Department to take the following Action:
– The first step in making sure the Position Action is successful is to enter the DBE promptly. Promptly is before the next payroll.
Financial Services: Budget
– The department should also contact budget on increasing the position of Fringe Benefits.
– Based on our current practice, the fringe rate on contractual employees is 10% and the fringe on full-time regular employees is 34%. Consequently, the department will need to transfer the equivalent of 24% of the salary at which the position is filled.
– If the position will be supported with other funds, the department will be responsible for budgeting the appropriate fringe.
– If the Office of the Budget determines that these guidelines have not been met, HR will be required to revise the position status to Temporary. Please direct questions on these guidelines to the Office of the Budget.